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      Dutiesandresponsibilites
      RTI Manual
      :: APSPDCL ::
       
       
       

      DUTIES & RESPONSIBILITIES OF OFFICERS
       

      SUPERINTENDING ENGINEER/OPERATION

      1)The administration of an Electricity supply system in a district or a project will be in-charge of a Superintending Engineer. The Superintending Engineer is responsible to the Chief Engineer for the administration and general professional control of the entire system and of the officers of the Board sub- ordinate to him. He is also responsible for the efficient management of the under taking as a commercial concern and in accordance with the commercial policy laid down by the Board. He will be responsible for the commercial propaganda and all other work carried out in the interests of popularizing the use of Electricity.

      2) The Superintending Engineer is empowered to order transfers of Engineering Establishment up to the cadre of Assistant Divisional Engineer's and provincial Establishment up to the cadre of Junior Accounts Officers with in his jurisdiction. The Superintending Engineer will have full powers to wards punishments to 'O&M' or construction establishment for whom he is the appointing authority. The Superintending Engineer is also competent to award punishments to O&M or construction establishment to whom the Divisional Engineer/Enquiries. He shall also exercise such powers over the provincial staff as are delegated to him under Statutory rules.


      3) He will review the registers of financial irregularities and commercial work done and will bring to notice cases of incompetence of other disqualification for public duties and in like manner all instances of extraordinary zeal and ability. He will further exercise such powers of punishment, promotion, and control as are conferred on him under the statutory rules.


      4) It is the duty of the Superintending Engineer to inspect the important works in his area, to satisfy himself that the system of management is efficient and economical and that the instructions of the financial branch as regards works, operation, stock and accounts are strictly observed and that the executive and administrative work of the system is satisfactorily performed.


      5) He shall satisfy himself that the staff employed (Provincial as well work charged) is actually necessary and adequate. He will exercise concurrent control with the Senior Accounts Officer and ensure that the subordinate officers watch carefully the expenditure on woks, operation and maintenance expenses, growth of load and sales of electrical energy in the area under their control.


      6) When submitting to the Chief Engineer any report, design or estimate, the Superintending Engineer will invariably state his own opinion and recommendation.


      7) He is responsible for the engineering features of design and the rates in estimates prepared or sanctioned by him.


      8) The Superintending Engineer is responsible for reporting without delay the probability of any excess over estimates not within his powers of sanction and should arrange for prompt revision of the estimates whenever necessary.


      9) In all accident cases the Superintending Engineer has to critically analyse the detailed investigation reports submitted by the Divisional Engineer/Assistant Divisional Engineer and furnish his specific remarks discussing remedial measures to be taken both administratively and technically in order to prevent reoccurrence of such accidents along with compensation proposals, if any within 30 days from the date of accidents. The Superintending Engineer should immediately report to the Chief Engineer any serious loss of immovable property caused by any accident or unusual occurrence with in his jurisdiction.


      10) Immediately after work is furnished the Superintending Engineer will arrange to close its account and prepare the completion report if required by the rules. In this connection it will be his duty to see that the works are not protracted beyond a reasonable time and the completion reports are not unduly delayed.


      11) The Superintending Engineer will be in general charge of the purchase of stores and their disposal within his limits of his powers and subject to stores purchase rules and instructions issued from time to time.


      12) All interruptions of large works in progress or serious stoppage to Electrical power service should be reported to the Chief Engineer by the Superintending Engineers according to the orders which may be issued by the Chief Engineer from time to time, the classes and probable durations of service interruption being duly explained.


      13) While the Senior Accounts Officer of the circle will be responsible for the direct supervision of all accounting work relating to the undertaking and for all receipts and disbursements, and will be in entire and direct charge of the operating and revenue accounts of the undertaking. The Superintending Engineer will retain his general responsibility for the financial results shown and will exercise general supervision over the Senior Accounts Officer work in relation to them. The Senior Accounts Officer will also act as a general personal Assistant to the Superintending Engineer.


      14) The Superintending Engineer should generally supervise and control the correct assessment and realization of such revenue as is assessed or collected in the electric system including the revenue due to the Government. The Senior Accounts Officer will be responsible for the detailed assessment and collection of the revenue and shall maintain such records and accounts for the purpose as may be prescribed.
      Note:- The Superintending Engineer will decide all cases of doubt involving technical interpretation in the matter of billing for energy supplied. If the decision involves a deviation from any rule prescribed by Board, orders of the competent authority should be taken. When metering is in dispute, however, the case will be dealt with in accordance with the provisions of the terms and conditions of supply notified by the Board from time to time.


      15) The formation of the accounts and revenue office or the Circle office and the controlling organization of the system is intended for intensive and effective internal control and to relieve the Superintending Engineer of the bulk of the accounts, revenue and allied financial work, giving him the necessary help and advice for the financial administration of the system. The Superintending Engineer is however responsible for seeing that the work of the Circle Office is efficiently performed and controlled by the Senior Accounts Officer and that the field officers observe the instructions promptly.


      16) He shall personally review the monthly Financial progress reports on the operation of the various undertakings and will comment on any marked variation in revenues and in operation or maintenance expenses.


      17) The Senior Accounts Officer and the Superintending Engineer should assist each other in rendering the management of departmental accounts as perfect as possible. To this end, during inspections, the Superintending Engineer or the Senior Accounts Officer will examine the registers and other accounts and measurement books, the mode of preparation of estimates, Contractor’s accounts and agreements, the system of recording plans and papers and office work generally. He is expected to communicate freely and personally with his officers and to advise them in the performance of their duties.


      18) The Superintending Engineer shall review Meter Readings Registers of the following category of services and shall take immediate action to safeguard the Board revenues.


      DIVISIONAL ENGINEER/TECHNICAL


      1)The administration of an Electricity supply system in a district or a project will be in-charge of a Superintending Engineer. The Superintending Engineer is responsible to the Chief Engineer for the administration and general professional control of the entire system and of the officers of the Board sub- ordinate to him. He is also responsible for the efficient management of the under taking as a commercial concern and in accordance with the commercial policy laid down by the Board. He will be responsible for the commercial propaganda and all other work carried out in the interests of popularizing the use of Electricity.


      1) The Divisional Engineer (Technical) will look after the Technical, Commercial, Purchase & Administration Wings of the office of the Superintending Engineer/Operation.
      2) The Divisional Engineer (Technical) will effectively co-ordinate with the other Divisional Engineers in the field in respect of all important matters including replacement of all types of defective meters, monitoring, replacement and purchase of spares and repairs of all failed transformers in co-ordination with the Divisional Engineer/M.R.T.


      3) The District Stores will be under the administrative and Technical control of the Divisional Engineer (Technical) of operation circles where stores is situated in Circle Head Quarters, and in case the stores are not situated at the Head quarters of the Operation Circles, the territorial Divisional Engineer/Technical in order to effectively check measure, judicious control in the issue of materials. He must send all returns in respect of the Stores to the concerned, Check-Measurements of power and Distribution transformers, Meters, Switchgear, metering cubicles, C.Ts and P.Ts received in the District stores will however, be done by the Divisional Engineers/M.R.T. of the respective Circles.


      4) The Divisional Engineer (Technical), Operation Circles will also exercise the powers exercised by other field Divisional Engineers in respect of their functions.


      5) The Personnel Officer in the Central Office will also work under the administrative control of the Divisional Engineer (Technical).


      6) He should conduct surprise checks and ensure that R & C orders notified by the Board from time to time are strictly implemented by the field officers.


      ASSISTANT DIVISIONAL ENGINEER

      1) An Assistant Divisional Engineer is in charge of works, operation, distribution (including commercial activities) or construction, as the case may be, in the area assigned to his charge and he is responsible to the Divisional Engineer (or Superintending Engineer, as the case may be) for the efficient discharge and management of the departmental activities in his area. He is also responsible for furnishing to the Circle office correct information and data in respect of all financial matters, budgets, expenditure and revenue whenever called for.


      2) The Assistant Divisional Engineer will be responsible for seeing that the transfer reports of Section officer are complete in all respects thorough and should ensure that the newcomer perfectly understands his duties.


      3) Designs and estimates for all works proposed by him for replacement, additions or improvements will be prepared by the Section officer and submitted to Divisional Engineer who will scrutinize and submit them complete shape of the Superintending Engineers.
      Note: Subject to the rules and orders in force from time to time the Assistant Divisional Engineer is personally responsible for methodical organization of the operation, maintenance and construction of the works in his charge. He should see that the lorries are properly maintained and should cheek their proper use. The daily lorry reports shall be scrutinized by the Assistant Divisional Engineer and the lorry log statements will be certified by him.


      4) The Assistant Divisional Engineer will submit monthly progress reports to the Divisional Engineer.


      5) It will be the duty of the Assistant Divisional Engineer to regulate expenditure with economy and he should in no case exceed his budget allotments or the estimate amounts without the orders of the Superintending Engineer which should be obtained through his Divisional Engineer.


      6) If any excess is seen to be unavoidable during the progress of a work he should submit details to the Divisional Engineer promptly who will make his recommendations to the Superintending Engineer for extra funds. Savings foreseen should also be dealt with in a similar manner. Copies of usual communications should be sent simultaneously to the Circle Office.


      7) Accidents:- He should inform all fatal accidents Departmental and non-departmental immediately after occurrence of accidents by means of telegram/telephone/fax to the concerned authorities. He should submit preliminary reports on all accidents departmental to animals also. He should submit preliminary reports on all accidents departmental fatal/non-fatal, non-departmental fatal/non-fatal to the concerned authorities within 24hours. He should also submit detailed report to C.E.I.G. Chief Engineer/Operation, concerned Electrical Inspector, Superintending Engineer and Divisional Engineer/Elecy. Within 72Hours (3days) in all accidental cases mentioned in (ii) above. In departmental non-fatal cases, non-departmental fatal/non-fatal cases, he should submit within 15days investigation reports to Chief Engineer/Operation/Zonal Chief Engineer with copies to Superintending Engineer and Divisional Engineer.


      8) An Assistant Divisional Engineer will normally deal with all technical matters in regard to L.T consumers and H.T distribution lines, but should obtain the orders of Divisional Engineer in important matters.


      9) He will check and see that the instructions form the Circle Office are complied with promptly. He should ensure prompt action being taken on consumers arrears amd disconnection notice issued by the Assistant Accounts Officer/E.R.O. Any abnormal conditions (including arrears) will be reported to the Divisional Engineer who will report to the Superintending Engineer, if necessary.


      10) Statutory/inspection of lines: The Assistant Divisional Engineer is authorized to conduct statutory inspection of lines under Indian Electricity Rule 63 and no line should be charged without conducting inspection. The statutory inspection report should be conducted.



      ASSISTANT ENGINEER/ADDITIONAL ASSISTANT ENGINEER/ SECTION OFFICER


      The section officers who may be an Assistant Engineer or Additional Assistant Engineer has to assist superior officer who is normally and Assistant Divisional Engineer in carrying out Board works. The Section Officer will normally deal with all technical matters in regards to L.T. consumers, H.T and L.T distribution lines and connected equipment.
      The section officer is primarily responsible for:-


      a) Prompt disposal of pending service connection applications.


      b) Taking meter readings before 10th of the month and send the meter readings registers to ERO by 11th of the month after due review prompt replies to the exceptional lists communicated by P.A.A./In- house computer, ensuring that the mater readings in full shape are made available to P.A.A/in-house computer by 20th at lease.


      c) Taking check readings 1% per month in case of L.T. services (which are not high value) Cat.I, II and III.


      d) Taking monthly readings for all L.T. high value service and all industrial services in his jurisdiction.


      e) Prompt action in disconnecting the services included in the defaulter list and in returning the Disconnection list.


      f) Prompt action in arranging to serve the current consumption charges bills to the consumers well before 1st of every month.


      g) Ensuring that accidents are avoided by providing safety appliances to all O&M staff in his jurisdiction and in case of accidents, he should report the matter immediately to the Assistant Divisional Engineer.


      h) Conduct 11KV feeder wise and distribution transformer wise, energy audit, arrive at line losses and take remedial measures to reduce them.


      i) Prompt action in submitting the collections made through Demand Drafts towards service connection charges, Consumption Deposits etc. to the Division Office/ERO.


      j) Maintaining initial accounts of the work orders received.


      k) Closing the work orders promptly.


      l) Maintaining the accounts for the consumable drawn from Assistant Divisional Engineer.


      m) Maintaining the accounts for the consumable drawn from Assistant Divisional Engineer.


      n) To carry out maintenance of equipment and lines as per the schedule.


      o) Ensuring that guarding between power line and P&T lines are in existence and the following ground clearances are to be maintained for the Over Head lines as per Rule 77 of Indian Electricity Rules 1956.